IT by the Numbers
Small business owners face a number of challenges, but one of the biggest is the struggle to contain operating costs. What’s more, one of the most difficult expenses to manage is often the IT budget.
We know that infrastructure is essential to business operations, so that becomes priority #1 and balancing all the other expenditures remains a continuous challenge. We can’t forget that staffing is also a big part of IT operating expenses, so the question becomes: Is it more cost-effective to hire or outsource? And how do you assess a Managed Services Provider’s pricing against an in-house staff?
Here are a few points to consider when comparing In-House vs. Managed Services for IT in your business.
Calculating the True Cost of IT
For most small businesses, IT costs account for nearly 6.9% of revenue ($13,100/employee on average). When you consider that the national average salary for an IT manager is $70,000 or more per year, you should be prepared to support more than six employees to warrant the additional salary. That part’s pretty straightforward.
BUT, if you’re evaluating costs based only on IT salary, your totals are misleading and do not represent the true cost of IT. Other costs that need to be accounted for include things like infrastructure, which means hardware, software, and even cloud services.
[Hidden] Total Cost of Ownership (TCO)
Upgrading or expanding your IT infrastructure comes with hidden costs that you might never think about, but that will certainly add up in quickly. Considewr the time spent identifying, selecting, ordering, receiving, inventorying, and purchasing hardware or software.
Here are some other things that often fall through the budget cracks:
- Equipment upgrade, maintenance, enhancement, and refurbishing
- Setup and Deployment costs:
- Configuring space
- Setting up
- Various outside services
- Operating costs: Expenses for human operator labor, or energy costs and fuel costs.
- Change management:
- New user orientation
- User training
- Managing workflow or process change
- Infrastructure support costs: IT support costs due for a new project and/or acquisition.
- Security costs:
- Electronic security
- Security software
- Offsite data backup
- Disaster recovery services
- Disposal /Decommission costs
A Brief Comparison: In-House vs. Managed Services for IT
No matter how you arrive at your IT spending formula when assessing in-house costs vs. Managed Services pricing, be sure to consider how these factors can impact your business: